WHAT IS NPROCURE?
NPROCURE is a government E PROCUREMENT portal for making the tendering process easier for the government and businesses wishing to deal with the government. It is an E PROCUREMENT portal managed and processed by GNFC-Government of Gujarat. It allows listing of various government service and product related tenders and bidding opportunities in a one stop shop format to make it easier for the businesses to bid on particular opportunities of their interest. Various Gujarat Government Departments publish their requirements on this portal in form of bids and tenders.
WHY CHOOSE E PROCUREMENT PORTALS LIKE NPROCURE?
Public procurement might be made substantially more transparent, efficient, and effective with the adoption of ICT, and more especially electronic procurement (eProcurement). The underdeveloped world and growing economies will particularly gain from this. Through more competition, higher quality purchases, and financial savings for governments and, therefore, taxpayers, transparent procurement methods can support more effective resource allocation. By reducing risk, they can also encourage additional investment.
GROWTH OPPORTUNITIES FOR SMEs AND NEW BUSINESSES IN N-PROCURE
MSMEs serve as both the economic backbone and the breeding ground for upcoming conglomerates. E-enhanced procurement’s efficiency and effective functioning have been a major factor in MSME growth. In addition to saving money and time, it has helped MSMEs expand financially because of greater production. With fewer paperwork, less duplication of effort, less bureaucracy, the removal of middlemen, and transactions free of fraud, ordering has become simpler. Due to the absence of intermediaries, online purchasing of goods and services is more affordable. The items are genuine and reasonably priced when they are supplied directly to the government or the source party. This results in the least likelihood of fraud and financial loss. E-procurement has helped small businesses save money. Since the transition to online procurement, MSMEs’ internal processes—as well as those of other industries—have significantly improved. Easily available resources, lessened paperwork, fewer mistakes, standardisation of procedures and documentation, openness, a simpler ordering process, guaranteed compliance with procurement regulations, and less bureaucracy are just a few of the significant advancements. The MSME sector has made some significant strides as a result of process reorganisation and development. The SMEs now have a real-time reporting system that allows them to compare expenditure with a budget more quickly and accurately, as well as to find rapid fixes for any issues. Due to transparent contract data, such as terms and conditions and timing of orders, the organisational process has been safer with less risks of fraud.
STEP BY STEP PROCESS FOR E PROCUREMENT IN NPROCURE
Step 1: Requirement Assessment and Identifiers:
The procurement process begins when it is necessary to get tools, resources, or other pertinent products from a third party. Whom you are purchasing for and who is in need of the products, resources, or labour should be the major points of a requirements assessment (in case you are a buying agency for a business). Likewise, you also outline how the products, resources, or skills you want to purchase will benefit the organisation or individuals you are purchasing for both now and in the future. It will help you choose acceptable providers for the needed products or solutions from its enormous list of authorized companies, keeping this process simpler for you.
Step 2: Request for Tender Submission:
The buying organisation then circulates the generated tender document using online tender portals to ask suppliers to submit bids for the specific items or services that are needed. Potential suppliers will be given a call for bids outlining the terms of the tender, the terms of the contract, and the tender requirements before being encouraged to submit a tender proposal.
By the deadline indicated in the tender document, the potential provider must submit financial and technical offers. It is good for a provider to set away enough money for emergencies. This will not only reduce the proposal’s risk factors but also help it stand out from the competition, increasing your chances of getting funded.
Step 3: Advanced Assessment of Proposal Response:
The various supplier bids will be examined technically first, which means they will be considered compliant if the necessary requirements are satisfied within the stated terms and circumstances. Technical suggestions may occasionally be considered before the financial ideas are presented, or both may be evaluated concurrently. Sometimes the provider receives a collaboration partner, in which case another company fills in all of the tender’s requirements in place of his shortfalls.
Step 4: Negotiations and final award of contract:
The buyer of the products or services will identify providers in accordance with the requirements of the project after receiving a tender response. The bidders that satisfy the detailed technical condition and demand are approached again and asked to submit a more aggressive proposal. In order to make the purchase optimal for the buyer, negotiations often centre on the contract price and other terms.
Step 5: Delivery and Payment:
A provision in the conditions and circumstances of certain companies’ states that they reserve the right to demand monetary damages if shipment is prolonged over the specified timeframe. Therefore, providers must only pledge what they can deliver in order to prevent legal problems during the contract. Both the buyer and the seller must clearly identify and accept the payment terms and conditions. Some companies may specify the preferred form of payment, which is subsequently decided upon after consultation between the parties.
All the processes and these technicalities can be tough for new entrants into business or new users of e procurement systems to understand. Therefore, websites like BidAssist can be really helpful at holding your hand through the entire process and the step and help you make the right decision which shall be extremely beneficial for your business.